Terms & Conditions

Please read the following terms and conditions carefully. You must not accept any booking unless you understand and agree with the following terms and conditions.

Prices & Currency: All prices are subject to availability. Prices can be withdrawn without notice and can vary at any time. All prices are quoted in AUD.

Deposit and Final Payment: We require a minimum deposit of $150 per person when booking on the same day of receipt of your invoice and itinerary. Your service provider may require further deposits if booking tours or accommodation. All deposits are non-refundable. Unless stated otherwise your payment will be due in full 3 days after deposit is due.

Credit Card Transactions: Credit card surcharges of 1.5% for American Express will apply, we do not accept Diners Club. If for any reason any travel service provider is unable to provide the services for which you have contracted, your remedy lies against that provider, and not against RoundAbout Travel Pty Ltd. In the event that payment has been made to RoundAbout Travel by credit card, you agree that you will not seek to charge back your payment to RoundAbout Travel.

BPAY Transactions: Please note that BPAY takes up to 2 business days to process. If you are paying by this method you will need to pay at least 2 business days prior to the actual due date. You must notify us of your payment once it has been made.

Cheque Payments: Cheque payments may only be made by prior arrangement. We require that we receive a cheque payment a minimum of 7 working days prior to your due date. Where you pay by cheque, you agree not to stop payment of the cheque even when you cancel a booking. You agree that we may apply the proceeds of the cheque to satisfy any liability you have to us, including any liability in respect of cancellation fees, before refunding the balance to you.

Cancellation Fees: We are unable to provide a refund to you until we receive the funds from the relevant supplier. Cancelled bookings will incur charges. These charges can be up to 100% of the cost of the booking, regardless of whether travel has commenced. Fees will also apply where a booking is changed or tickets are re-issued. Where we incur any liability for a cancellation fee or charge for any booking which you cancel, you agree to indemnify us for the amount of that fee or charge. The minimum cancellation fee for any airfare booking is 30% of the total airfare cost including taxes and excluding any credit card surcharges. The minimum cancellation fee for any accommodation booking is 20% of the total accommodation price

Taxes: Certain taxes are mandatory in various countries. There may also be an additional local tax charged at some airports. All taxes are subject to change without notice.

Travel Insurance: Travel Insurance is strongly recommended by the Department of Foreign Affairs and Trade for all overseas travel. All queries and claims are to be raised directly with QBE Travel insurance. RoundAbout Travel is not authorised to give information on or issue travel insurance with QBE. RoundAbout Travel has a referral agreement with QBE whereby we are paid commission for all travel insurance issued based on our referral.

Agency: RoundAbout Travel acts as a travel agent only. We sell various travel related products on behalf of a number of transportation, accommodation and other wholesale service providers. These included, but are not restricted to, airlines, coach and rail operators. RoundAbout Travel’s obligation is to book travel arrangements on your behalf and to arrange contracts between you and the relevant travel service providers. We have no responsibility for these services. We do not make or give any warranty or representation in regards to their standard. All bookings are made subject to the terms and conditions and limitations of liability imposed by these service providers. Your legal recourse is against the specific provider and not RoundAbout Travel. If for any reason, any travel service provider is unable to provide the services for which you have contracted your remedy lies against the provider and not with RoundAbout Travel.

Liability: We do not accept any liability of whatever nature, whether in contract, tort or otherwise, for the acts, omissions or default, whether negligent or otherwise, of third party providers over whom we have no direct control. Under circumstances where liability cannot be excluded, such liability is limited to the value of the purchased travel arrangements. We do not accept any liability in contract, tort or otherwise for any injury, damage, loss (including consequential loss), delay, additional expense or inconvenience caused directly or indirectly by force majeure or any other event which is beyond ourcontrol which is not preventable by reasonable diligence on our part.

Special Requirements: Please advise your consultant of any special requirements you may have, for example, specific meals, medical requirements, mobility restrictions and so on.

Frequent Flyer: Please advise your consultant of your frequent flyer details. Your consultant will pass these details on to the relevant supplier but cannot guarantee that the supplier will credit points for your booking. Please retain all boarding passes to allow verification of your travel if required.

Passports & Visas: It is your responsibility to ensure that you have valid passports, visas and re-entry permits which meet the requirements of immigration and other government authorities. Any fines, penalties, payments or expenditures incurred as a result of such documents not meeting the requirements of those authorities will be your sole responsibility. All travellers must have a valid passport for international travel and many countries require at least 6 months validity from the date of entry. If you need information regarding visa and other travel document requirements for your trip please let usknow. We can obtain such information from an external visa advisory service provider on your behalf. We do not warrant the accuracy of such information and accept no liability for any loss or damage which you may suffer in reliance on it.

Travel Advice: For travel advice please contact the Department of Foreign Affairs and Trade or visit their website at www.smartraveller.gov.au.

Health: It is your responsibility to ensure that you are aware of any health requirements for your travel destinations and to ensure that you carry all necessary vaccination documentation.

Travel Documents: Travel documents include (without limitation) airline tickets, hotel vouchers, tour vouchers or any other document (whether in electronic form or otherwise) used to confirm an arrangement with a service provider. Travel documents may be subject to certain conditions and/or restrictions including (without limitation) being non-refundable, non-date-changeable, having baggage limitations and subject to cancellation and/or amendment fees. All travel documents are non transferable. All airline tickets must be issued in the name of the passport/photo identity holder, middle names are optional and will be entered in the background in most cases due to character limitations on ticketing software. Some carriers will deny carriage if the name varies and the booking may be cancelled. Any errors in names on your documentation will be your responsibility if not advised at the time of booking. It is your responsibility to obtain your travel documents from us prior to travel. As a general rule your travel documents will be available for download, via e-mail or post within 14 days of purchase, however, this will vary depending on your individual circumstances.